Quotation format UAE with 5% VAT and TRN

Quotations in the UAE at a glance

This quotation format for the UAE puts VAT at 5%, your TRN and AED totals in the right places, and explains the rules behind them from official sources: when prices must include VAT, the AED 375,000 registration threshold, VAT on deposits, Arabic invoices under the consumer protection law, and what a customer can hold you to. Download the template free or build the quotation online. The same layout serves as a quotation template UAE buyers recognise, with every VAT field in place.

Usual title

Quotation

Tax on the quotation

VAT at 5%

Register for VAT

Above AED 375,000 a year (voluntary from AED 187,500)

Business ID

TRN (Tax Registration Number)

Paper and dates

A4, 28/10/2026

Spelling

British: labour, colour

Is a quotation binding in the UAE?

Treat an accepted quotation as the deal. The UAE consumer protection law gives consumers the right to obtain goods and services at the declared price, so a figure you put in writing is a figure a consumer can hold you to. A clear scope and a validity date protect you from being held to an old or vague price.

The same law voids any contract clause that exempts a supplier from its obligations, so small print cannot remove a consumer’s rights. With business customers, the signed quotation, or a purchase order that refers to its number, is the best record of what was agreed. Keep both with the job file. Our guide on whether a quote is legally binding explains the general principles behind offer and acceptance.

Quotation format with VAT in UAE: inclusive or exclusive prices

The standard VAT rate is 5%, and the VAT Executive Regulation sets the display rule: for a taxable supply, published prices must include tax. You may declare prices exclusive of VAT only when the customer is a VAT registrant or the supply is for export, and the price must then be clearly identified as exclusive of tax.

That gives two quotation layouts:

VAT is imposed on tax-registered businesses, so if you are not registered you have no VAT to add and no TRN to show. The quote maker’s UAE preset handles both layouts: switch between tax added and tax included before you send.

VAT registration threshold and your TRN

Registration is mandatory when your taxable supplies and imports exceed AED 375,000 over the previous 12 months, or are expected to exceed it in the next 30 days. You may register voluntarily from AED 187,500, a test that also counts taxable expenses. The application is due within 30 days of becoming required to register.

The tax invoice rules require the supplier’s name, address and Tax Registration Number on every tax invoice, and the customer’s TRN where the customer is a registrant. Put both on the quotation as well, so the invoice that follows matches it line for line. The Federal Tax Authority notes that the mandatory threshold does not apply to foreign businesses.

UAE quotation format, field by field

A good UAE quotation mirrors the tax invoice that will follow it. Article 59 of the VAT Executive Regulation lists what a full tax invoice must show, and almost every item has a natural place on a quotation. The words Tax Invoice are the exception: they belong on the invoice only.

The language row follows the consumer law rule that the invoice given to a consumer must be in Arabic, with any other language added as the provider sees fit. The rule is written for invoices, but a bilingual quotation saves rewriting the terms later. For layout ideas, see the quotation format guide.

Quotation sample UAE: CCTV installation with VAT

Here is a quotation sample worked through for a VAT registered business customer, so prices are net and VAT is added on its own line. The installer fits six cameras, a network recorder and cabling. The figures are examples only; use your own rates and supplier prices.

For a consumer, the same job is quoted at AED 6,909.00 including VAT of AED 329.00. The CCTV quotation template opens with these line groups, and filled examples for other trades are on the quotation samples page.

Deposits and when VAT becomes due

A deposit is more than a payment term in the UAE, because it can fix when VAT is due. Under the VAT Decree-Law, the date of supply is the earliest of several events, including the date payment is received, and the Executive Regulation says tax is then due to the extent of the payment made. A registrant must issue a tax invoice within 14 days of the date of supply.

So on the sample above, VAT on the AED 2,072.70 deposit falls due when the money arrives, and a tax invoice for it should follow within 14 days. Work out the VAT inside a VAT-inclusive payment by dividing by 1.05: AED 2,072.70 divided by 1.05 is AED 1,974.00, leaving AED 98.70 of VAT.

To spread the cost, use a deposit and stage payments tied to milestones, such as cabling complete and system commissioned, and write each stage on the quotation. The guide to deposits on quotes compares common splits.

Consumer protection rules that touch a quotation template in the UAE

The UAE Consumer Protection Law, Federal Law No. 15 of 2020 as amended by Federal Decree Law No. 5 of 2023, gives consumers the right to correct information about the goods and services they buy, and to obtain them at the declared price. Suppliers who advertise misleading prices and false data on goods and services face penalties.

• Give the consumer a dated invoice with your trade name and address, and the type, price and quantity of the goods or service.
• Write that invoice in Arabic; you may add any other language.
• Do not rely on clauses that exempt you from your obligations under the law; they are void.
• Consumers can complain through the federal consumer line, 800 1222, or the economic department of their emirate.

The federal consumer protection pages we checked do not set a general cooling off period for services, so cancellation depends on the terms you agree. State your cancellation and refund terms on every quotation template in plain words, alongside the validity date.

Sources