Formal Quotation Maker: Free Quotation Generator Online
Create a formal quotation online in the layout buyers and procurement teams expect: reference number, validity, tax registration, payment and delivery terms, and signature lines. Free PDF, no sign up.
A formal quotation, laid out the way buyers expect.
Procurement teams compare quotations side by side, so the order and the labels matter. This quotation generator works as a formal quote template, following the layout used in the UK, India, the UAE and much of Asia and Africa.
- Title
- Quotation, with a reference number such as QTN-2026-014
- Dates
- Date of issue and a clear validity period
- Buyer
- Company name, attention line and address
- Lines
- Item, quantity, unit, rate and amount, grouped where it helps
- Tax
- VAT, GST or IGST by rate, with your registration number
- Terms
- Payment, delivery, exclusions and acceptance by signature or purchase order
Formal quotation format by country
The layout stays the same. What changes is the registration you show, the tax lines and the date style. Pick your country in the quotation maker and these follow.
| Country | Document title | Registration shown | Tax lines | Currency and date style |
|---|---|---|---|---|
| United Kingdom | Quotation | VAT number | VAT 20% standard | GBP, 28/10/2026 |
| India | Quotation | GSTIN, HSN or SAC per line | CGST plus SGST, or IGST | INR, 28/10/2026 |
| UAE | Quotation | TRN | VAT 5% | AED, 28/10/2026 |
| Singapore | Quotation | GST registration number | GST 9% | SGD, 28/10/2026 |
| South Africa | Quotation | VAT registration number | VAT 15% | ZAR, 2026/10/28 |
| Ireland | Quotation or quote | VAT number | VAT 23% standard | EUR, 28/10/2026 |
Standard rates as published by each tax authority. Country pages explain the rules behind each line.
Formal quotation wording you can copy
Five short passages turn a price list into a formal offer. Adapt the dates, terms and reference to your business.
Quotation letter template has a full cover letter.
Quotation maker questions
Short answers first. Something missing? Ask us.
What is a formal quotation?
A formal quotation is a written price offer laid out the way businesses and procurement teams expect: the word Quotation, a reference number, the date and validity, the buyer’s details, itemised lines with tax, payment and delivery terms, and a signature. It is the usual style in the UK, India, the UAE, Singapore and South Africa.
Is this quotation generator free?
Yes. It is free with no sign up and no watermark, and the PDF is made in your browser. You can download it, print it or email it to yourself.
Can I show VAT or GST on a formal quotation?
Yes. Pick your country and the tax name, rate and registration label follow: VAT number in the UK, GSTIN in India, TRN in the UAE, GST registration in Singapore. Prices can be tax added or tax included.
What terms should a formal quotation include?
At least validity, payment terms, delivery or lead time, what is excluded and how acceptance works. The quote terms and conditions guide has wording you can adapt.
How do I number formal quotations?
Use a prefix, the year and a running number, such as QTN-2026-014, and never reuse a number. The quote numbering guide compares formats.
Can a buyer accept the quotation by purchase order?
Often, yes. Many buyers accept by issuing a purchase order that quotes your reference. Say on the quotation how you accept orders and that the quotation reference must appear on the order.