Price list template for jobs you do often
Tired of quoting the same small jobs again and again? Give customers your standard prices up front, starting from a handyman example.
- What to list on a service price list
- Each price worked out from what the job costs you
- Build it free from the handyman sample online
What a price list is for
A price list template gives customers your standard prices before they ask, which saves you quoting the same small jobs over and over. This page covers what to put on a service price list, how to work out each price so it covers your costs, the formats that read best, and how to build one from the handyman sample in the free quote maker.
A price list is a document showing your standard prices for set services or products, each with a unit, so customers can see costs before asking for a quote. It does not replace quotes for bigger or unusual jobs. It handles routine work, filters out poor fits and sets expectations early.
Good fits for a price list
- Handyman tasks such as hanging, assembly and small repairs
- Cleaning by room, visit or square foot
- Tutoring sessions and coaching blocks
- Printing per hundred copies
- Equipment hire by the day or week
Quote these instead
- Jobs that depend on what you find on site
- Custom builds and one off designs
- Anything large enough that a pricing slip would hurt
- Work that needs measuring before you can price it
For the jobs on the right, start from one of the free quote templates instead.
What to include on a service price list
A useful service price list answers four questions on every row: what exactly is included, what unit it is priced in, what it costs and what might add to it. Around the rows, give customers what they need to book you and set out the conditions that keep the prices fair to you.
- Business details and an effective date. “Prices from November 1, 2026” stops old copies being held against you.
- Groups. Three to six headings such as Hanging, Doors, Plumbing and Assembly.
- Item and what it covers. “Hang picture or mirror, up to 25 lb, fixings included” leaves no room for doubt.
- Unit. Each, hour, room, ft², visit or day, matching how the work really scales.
- Price and tax treatment. Say whether prices include tax.
- Minimum charge or call out fee. So a single small task still covers your travel.
- Conditions. Materials extra or included, after hours rates and the area you serve.
- How to book. Phone, email or a booking link, and when larger jobs need a written quote.
Price list format: a handyman example
The handyman sample in the quote maker already reads like a short price list: small tasks, each with a unit price. Below, it is expanded into a full price list format with groups, units and a minimum charge. The prices are examples to show the layout, so replace them with figures from your own costs.
| Group | Service | Unit | Price |
|---|---|---|---|
| Hanging | Picture or mirror, up to 25 lb, fixings included | each | $18 |
| Hanging | TV wall mount, customer supplied bracket | each | $95 |
| Doors | Adjust a sticking door or latch | each | $45 |
| Doors | Replace interior door handle set, labor only | each | $35 |
| Plumbing | Replace kitchen faucet, customer supplied | each | $120 |
| Plumbing | Recaulk tub or shower | each | $95 |
| Assembly | Flat pack furniture, per item up to 6 ft tall | each | $65 |
| General | Other tasks | hr | $60 |
| Visit | Minimum charge per visit | visit | $90 |
How to set the prices on your list
Every price on the list should come from the same calculation: the time a task really takes, multiplied by an hourly rate that covers wages, overheads and profit, plus materials with a markup. Work from records of real jobs rather than a competitor’s sheet, because their costs and speed are not yours.
Share of travel and admin: 0.25 hrs
Total time: 1.5 hrs x $60 an hour = $90.00
Fixings at cost $4.00, plus a 25% markup = $5.00
List price: $90.00 + $5.00 = $95.00
A 25% markup on materials is a 20% margin, and the markup calculator converts between the two for any figure. To build the hourly rate itself, the guide to calculating labor cost walks through wages, unbillable time and overheads.
- Round to clean figures that are easy to read and remember.
- Set the minimum charge from the real cost of a trip: drive time plus setup at your hourly rate.
- Review the list at least once a year and update the effective date each time.
Using the price list maker and template files
There are two quick routes. The Word and Excel files on this page are already headed Price List, with grouped rows, units and prices you overwrite. The free quote maker, started from the handyman sample, is the fastest way to turn rows from that list into a priced quote once a customer picks what they want.
- Group your servicesThree to six groups, with the most requested first.
- Write each rowItem name, what is included and the unit.
- Price each rowUse the calculation above and round the result.
- Fill the fileIn Excel, keep each quantity at 1 so the Amount column shows the unit price, and delete the totals block, since a list has no grand total. In Word, overwrite the table rows and remove the totals.
- Add the footerEffective date, minimum charge and conditions go in the Terms area.
- Share itSave as PDF for email and your website, or print copies for the truck.
- Quote from itWhen a customer chooses items, open the quote maker with the handyman sample, enter their rows with real quantities, add a valid until date and send it.
The quote maker’s heading choices are Quote, Quotation and Estimate, so use the template files when the document itself must say Price List.
Price list formats that work
Choose the format by where the customer will see it. A one page PDF suits email and your website, a printed sheet suits a counter or a truck, and a spreadsheet suits you, because it is where prices get updated. Keep one master copy in Excel and export everything else from it.
| Format | Best for | Watch out for |
|---|---|---|
| One page PDF | Email, website download, messaging apps | Export again after every price change |
| Printed sheet | Counter, trade fair, leave behind after a visit | Old copies circulate, so print the effective date |
| Excel or Google Sheets | Your master copy and bulk price changes | Never send the editable file to customers |
| Web page | Being found in search and answering common questions | Keep any from prices honest |
| Tiered packages | Cleaning, detailing and other repeat services | Too many tiers make choosing harder |
Price list questions
How do I make a price list?
List the services or products you sell most, group them, and give each a clear description, a unit and a price worked out from your time, overheads and materials. Add an effective date, a minimum charge and your booking details, then save it as a PDF. The template files on this page give you the layout ready to fill.
Should a price list include tax?
Say clearly either way. Customers buying for their home usually compare prices that include tax, while business customers often expect prices before tax. Pick one, label every price or the footer to match, and keep it consistent with your quotes and invoices.
How often should I update my price list?
Review it at least once a year, and sooner when a major cost such as materials, fuel or wages moves. Change the effective date every time, and give regular customers notice before increases so the new figures do not first appear on an invoice.
Should I show from prices on a price list?
From prices work for jobs that vary, such as assembly or cleaning by size, as long as the starting figure is realistic for a typical job. If most customers end up paying well above it, the list damages trust. Add a line explaining what moves the price up.
What is the difference between a price list and a quote?
A price list shows standard prices to anyone and covers only those standard items. A quote prices one specific job for one customer, with quantities, a total, a valid until date and a way to accept. Use the list to start the conversation and a filled quotation to close it.
