Personal trainer quote that sells the program

What to include in a personal training package quote

Use this personal trainer quote to sell a program, not a single hour: coached sessions counted out for the full block, program design, check ins, and optional add ons the client can choose. The sample is a twelve week strength program with two sessions a week and a 30% deposit. Load it into the free quote maker, set your own rates and send the client a PDF.

A personal training package quote should spell out the program length, the number and length of sessions, what happens between sessions, the price, and the rules on cancellations and expiry. Clients buy on the goal and the total, so the quote should connect the two in plain terms.

1. Goal and program lengthThe client’s goal in plain words, such as building strength for a first lifting meet, and the number of weeks.
2. SessionsNumber, length and frequency of coached sessions, for example 24 sessions of 60 minutes, two a week.
3. Program designA written training plan priced once, with how often you update it.
4. Check ins and supportMonthly reviews, form checks by video or messages between sessions, and the reply time clients can expect.
5. Assessment and screeningAn initial movement assessment and health questionnaire, and a note that you may ask for medical clearance where needed.
6. Location and accessYour studio, the client’s gym or a park, and who pays any gym access or guest fee.
7. Package expiry and cancellationsHow long sessions remain valid, the notice needed to move a session, and what happens to late cancellations.
8. Optional add onsNutrition guides, extra sessions or online coaching as optional lines the client can tick.

Sample personal trainer quote with example prices

Corestrong Coaching quotes Ali Raza for a twelve week strength program. The Coaching group lists 24 coached sessions of 60 minutes, program design as a one time fee, and three monthly check ins. A nutrition guide is offered as an optional extra and stays out of the $1,650 subtotal until chosen. A 30% deposit secures the time slots. The prices are illustrative, not market rates.

Edit the Corestrong Coaching quote

4 lines are filled in, from coached sessions to nutrition guide. Put in your own personal training rates, then download the PDF.

Open the personal training sample

How to price personal training

Personal trainers price by the single session, by prepaid packages, by monthly membership, or with semi private and online rates. Packages and memberships give you predictable income and help clients stay consistent, while single sessions work as a trial or for occasional form checks.

1. Single sessionA full rate per session. Use it as the reference price so package savings are visible.
2. Session packagesTen, twenty or a full program of sessions at a lower rate per session, paid up front or in parts, with an expiry date.
3. Monthly membershipA set monthly fee for a fixed number of sessions plus support, billed in advance.
4. Semi private and onlineTwo or three clients sharing a session at a lower rate each, or remote programming with check ins at a monthly fee.

Price your time between sessions too: programming, messages and check ins are real work. The labor cost guide helps you set an hourly figure that covers unpaid admin and travel.

Worked example: quoting two friends who train together

Two friends want to train together twice a week for eight weeks, each with their own written plan. Here is a semi private package using example rates.

1. Sessions2 sessions a week x 8 weeks = 16 sessions.
2. Semi private rate$90 per session for both clients together: 16 x 90 = $1,440, or $720 each.
3. Program designA written plan for each client at $80: 2 x 80 = $160.
4. Package total$1,440 + $160 = $1,600 for the pair, which is $800 per person.
5. Deposit30% to hold the time slots: $1,600 x 0.30 = $480.

Say what happens if one client drops out, such as the other continuing at the one to one rate, and give the sessions a validity window, for example ten weeks for an eight week block.

Inclusions and exclusions for a training package

Mistakes trainers make on package quotes

• Selling sessions with no expiry date, so a client returns two years later expecting the old price.
• No late cancellation rule, which leaves empty slots you cannot fill at short notice.
• Giving programming and check ins away free, so the package only pays for time on the gym floor.
• Not stating who pays gym access when you coach clients in someone else’s facility.
• Quoting a discount without showing the single session rate it is measured against.
• Promising specific body composition results instead of describing the coaching you will deliver.