Quotation sample you can copy for your job

What a quotation sample shows you

A quotation sample is far easier to follow than a blank form. This page walks through a complete kitchen renovation quote line by line, with the arithmetic shown, then adds two shorter quote samples: one for a recurring cleaning service and one for a furniture sale. Open the same kitchen lines in the free quote maker, or get the template as Word, Excel and PDF files.

A quotation sample is a filled in quote with realistic business details, line items, tax and terms, used as a model when you write your own. A blank form tells you which boxes exist. A sample shows how much to write in each one, how lines are grouped and how every total is reached.

Read any sample with three questions:

• Is each line specific? “Cabinet install, 32 hrs” tells the customer what they pay for. “Labor, $2,240” does not.
• Is the order logical? Who is quoting and for whom, then the scope, then prices, then terms and acceptance.
• Does the math hold? Quantity times rate on every line, a subtotal per group, tax on the right base, and the deposit taken from the total.

The quotation format guide labels each block without the numbers.

Full quotation sample: a kitchen renovation

Below is the complete quote that loads when you open the kitchen sample in the quote maker, written out with dollar amounts and a round 10% example tax so the arithmetic is easy to follow. It mixes supplied materials, labor priced two ways and one optional upgrade, a good model for most project work.

The preview picture and the template files use the UK preset: pounds, VAT and the heading Quotation. Change the currency and tax rate cell for your country, or pick it in the quote maker.

The sample quote explained line by line

Every block of the sample answers a question the customer would otherwise call you about. Read it from the top: who is quoting and for whom, what exactly is included, how the price was built, what extras are on offer and how to say yes. Here is the reasoning behind each part.

1. Quote number and datesQ-2087 is unique, so the invoice can refer back to it later. The 14 day validity suits a kitchen, since stone and cabinet prices move. See how to number your quotes.
2. Scope sentenceIt names what comes out and what goes in. Appliances are installed but never priced, which tells the customer they buy them. Say so in the exclusions too.
3. Materials groupCabinets are one line because the supplier sells them as one order. The benchtop is priced per meter of length, the way stone fabricators charge, and tiles by the square meter.
4. Labor groupDemolition and the plumbing and electrical fit off are fixed job prices, since their effort is predictable. Cabinet install is 32 hrs at $70, because install time depends on the layout.
5. Optional upgradeSoft close hinges and runners at $380 sit below the main lines, marked Optional and left out of the total. The customer can add them without a revised quote.
6. Tax, total and depositTax is worked on the $16,990 subtotal. The 10% deposit comes from the total including tax: $18,689 x 0.10 = $1,868.90, which leaves $16,820.10 due on completion.
7. AcceptanceA signature line, or the Accept button on the customer’s phone, records exactly when and what the customer agreed to.

Quotation sample for services: office cleaning

A quotation sample for services reads differently from a project quote. Materials are minor or absent, the price repeats every month, and the terms carry as much weight as the lines. This one prices a small office cleaned three evenings a week, charged per visit and shown as a monthly total.

The visit count is calculated, not guessed: 3 visits a week x 52 weeks = 156 a year, divided by 12 months = 13 a month. Pricing a month as four weeks leaves 12 visits a year unbilled. More layouts: the quotation for services template.

Quote example template for a product sale

A product quote leans on model numbers, quantities and delivery rather than labor. Buyers often lay it beside two or three rival quotes, so each line must be exact enough to compare like for like. This short sample prices office chairs and desks, delivered and assembled.

Model numbers stop a buyer weighing your chair against a cheaper lookalike, and the discount comes off before tax, so tax is worked on $4,881.10 rather than $5,138. See the sales quote template for more.

Sample quote template parts compared across the three jobs

All three samples share one skeleton, yet each leans on different parts. Use this table to see which fields carry the weight for your kind of work and which can stay brief. The last row names the term that protects you most on each job.

How to turn a sample into your own quote

Begin with the sample nearest to your job rather than a blank page, then replace details in a fixed order so nothing from the example survives by accident. A leftover customer name on a sent quote looks careless, and example rates are placeholders, not pricing advice.

1. Load the closest sampleThe button at the top opens the kitchen lines in the free quote maker. For other work, pick a trade from the quote template library.
2. Put in your business detailsName, address, tax number and logo, which the quote maker then remembers in your browser.
3. Rewrite the scopeTwo or three sentences of your own that name what comes out and what goes in.
4. Replace lines and ratesUse quantities from your own measurements and your real costs. Check the margin on materials with the markup calculator.
5. Set tax, deposit and validityChoose your country preset, decide whether prices include tax, and set 7, 14 or 30 days.
6. Read it as the customer wouldCheck every total, then download the PDF and send it.

Prefer a file? The Excel version calculates lines, tax and deposit by formula; the Word version is a plain editable table.