Quotation template Ireland at the right VAT rate

Quotations in Ireland at a glance

A free quotation template for Ireland, set up in euro with VAT at 23% or 13.5% and space for your VAT number. Below it are the rules that apply when you quote consumers: the information you must give before a contract, why the total must include VAT, the 14 and 30 day cancellation periods, and how Revenue’s two-thirds rule can change the rate on a builders quote. Call it a quotation template or a quote template, Ireland’s rules below apply the same way. For a builders quote, Ireland’s two-thirds rule can change the VAT rate.

Usual title

Quotation or quote

VAT rates

23% standard, 13.5% for most construction services

Register for VAT

Over €42,500 services, €85,000 goods

Price shown

Total including VAT

Cooling off

14 days, or 30 after an unsolicited visit

Paper and currency

A4 and EUR

Is a quote binding in Ireland?

Once a consumer accepts your quote you have a service contract, and under the Consumer Rights Act 2022 the information you gave beforehand forms part of it. The CCPC reminds traders that the service must comply with anything they said or wrote that the consumer relied on when deciding to go ahead. Your quote is the clearest record of that.

A signature is not what makes it count. The CCPC tells consumers they can have rights even if they never signed a written contract, because contracts can be made verbally. That works against both sides when a price was only given at the door, so put it in writing and keep the acceptance, whether it is a signature, an email or a text message.

In an October 2025 letter to traders, the CCPC listed who it had in mind: carpentry and joinery, electrical, plumbing, home heating, cleaning, painting and decorating, glazing, landscaping and gardening, green energy upgrades and general home renovation, among others.

What a quote template for Ireland must cover before acceptance

Before a consumer agrees to a service, you must give clear information including your business name, address and phone number, and the total price including VAT, or how the price will be calculated if it is not known upfront. Part 5 of the 2022 Act sets out the detail, and the CCPC’s letter lists it:

• the main characteristics of the service
• your legal identity and trading name
• your geographical address, telephone number and email address
• the total price of the service inclusive of VAT, or how it will be calculated where it cannot reasonably be worked out in advance
• the arrangements for payment, performance and the time by which you will supply the service

The CCPC’s advice to homeowners matches. Before paying a deposit or letting work start, it tells them to get clear written details of the agreed price, an estimated completion date, the payment structure and a detailed description of the work. A quotation that already shows those four things answers the customer’s checklist before they ask. The quotation format guide shows a layout that fits.

VAT on quotes in Ireland: rates and registration

Revenue lists four current VAT rates: a standard rate of 23%, a reduced rate of 13.5%, a second reduced rate of 9% and a livestock rate of 4.8%. Its manual on construction services puts most building work at the reduced rate, while other building materials and fittings sit at the standard rate.

• Reduced rate: construction work generally, renovation and demolition, maintenance and repair of buildings, installing plumbing, heating and electrical services, and the supply and installation of fixtures.
• Second reduced rate: supply and installation of heat pump heating systems.
• Standard rate: all other building materials, scaffolding hire, and the supply and installation of fittings.

Whether an item is a fixture or a fitting can decide the rate on kitchen and bathroom work, so check Revenue’s fixtures and fittings guidance before you price. You must register once turnover exceeds €42,500 if you supply services only, or €85,000 if you supply goods, or goods and services where 90% or more of turnover is from goods. Revenue says to apply within 30 days of completing the transaction that takes you over.

If you are not registered, leave VAT off entirely. The CCPC has said that a trader who is not VAT registered should not have charged VAT on an invoice, and that the consumer would be within their rights to demand it back.

The two-thirds rule on builders quotes in Ireland

When a job mixes goods and labour, Revenue’s two-thirds rule can change the VAT rate on the whole quote. If the VAT exclusive cost of the goods is more than two-thirds of the VAT exclusive total, the goods rate applies to the entire transaction. If it is not, the service rate applies to all of it.

Revenue’s own example is a repair quoted at €300 plus VAT with €220 of materials at 23%. The materials pass two-thirds, so VAT is €69, which is €300 at 23%. Here is the same test on a larger job, with example figures:

Had those materials come to €6,500, the 23% rate would apply to the whole €9,000 and VAT would be €2,070. The rule does not apply where a principal contractor accounts for VAT on construction services received from a subcontractor, or between connected parties, and a subcontractor working for a principal contractor under RCT is dealt with on a reverse charge basis. The kitchen renovation estimate template shows how to split goods and labour lines.

Cancellation: 14 days, or 30 after an unsolicited visit

A consumer can cancel a service bought online, by phone or on the doorstep within 14 days, beginning on the day the contract is concluded. Section 113 of the Consumer Rights Act 2022 extends that to 30 days where the contract was concluded during an unsolicited visit by the trader to the consumer’s home.

• If you do not tell the consumer about the right to cancel, the CCPC says it is extended to 12 months from the date it was first due to expire.
• A consumer who cancels a service must stop using it and pay for any part they used before cancelling.
• The pre-contract information rules do not apply to doorstep purchases with a total price of less than €50.

For trades this is about how the job started. Knock on doors along a street after finishing one driveway and any contract signed that day runs on a 30 day clock. When the customer contacted you first, note it on the quotation.

Quality, remedies and what a warranty cannot change

The 2022 Act implies obligations into every consumer service contract. You must have the necessary skill and supply the service with reasonable care and skill, use materials that are sound and reasonably fit for purpose, and match any description you gave. Warranties or guarantees cannot restrict how and when a consumer uses these rights.

If the work does not conform, remedies can include having it fixed at no cost within a reasonable time, a proportionate price reduction, or ending the contract for a refund. The consumer can also withhold outstanding payments until the service is supplied correctly, which is one more reason to set stage payments against finished, visible work.

Deposits, stage payments and quote terms

The CCPC accepts that deposits are common in home improvement work, especially where materials need to be ordered, and that larger projects are often paid in stages. It warns consumers about large sums up front and about paying the full cost before the work is completed, so size the deposit to the materials you must buy.

More on sizing a deposit is in the guide to deposits on quotes, and the quote terms and conditions guide has further clauses. The free quote maker has an Ireland preset with VAT added or included.

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