Tutoring quote that fills your week
Parents budget by the term, not the lesson. Show twice weekly math sessions across ten weeks, the assessment and an optional exam prep pack in one total.
- One to one sessions, assessment plan and exam prep pack
- Session count times rate, totaled for the term
- Free to fill in, print or send to parents
What a tuition quotation should include
A tutoring quote gives parents the full cost of a term before the first lesson: number of sessions, length, rate, any assessment fee and optional extras such as exam prep. The sample covers twice weekly math sessions for a grade 10 student across a 10 week term. Open it in the free quote maker, change the subject, rate and session count, and send it as a PDF.
A tuition quotation should show the subject and level, session length and frequency, the number of sessions in the term, the rate, and the policies parents care about: cancellations, missed sessions and payment timing. Parents compare tutors on the total for the term, so give them that number clearly.
- Student, subject and levelName, grade, subject and course, such as grade 10 math or AP Chemistry, so tutor and family agree on the goal.
- Session length and frequencySixty or ninety minutes, once or twice a week, and the number of weeks in the term.
- Number of sessions and rateTotal sessions times the rate per session, which gives the term figure parents budget for.
- AssessmentAn initial diagnostic session or test with a written plan, priced on its own so the family sees what it receives.
- Location and travelOnline, at your center or at the student’s home, with any travel fee per visit.
- MaterialsWorkbooks, practice papers or exam prep packs, listed as optional or included.
- Progress reportingHow often parents get notes or a short report, and whether progress calls are part of the fee.
- Cancellation and make up policyNotice needed to reschedule, whether late cancellations are charged, and how long make up sessions stay available.
Sample tutoring quote with example rates
Brightpath Tutoring quotes Zainab Hassan for math tutoring for a grade 10 student. The Sessions group holds 20 one to one sessions of 60 minutes, covering two a week for a 10 week term, plus an assessment with a written plan. An exam prep pack is an optional extra, left out of the $1,160 subtotal unless the family ticks it. No deposit is set. Rates are examples.
| Item | Group | Qty | Rate | Amount |
|---|---|---|---|---|
| One to one sessions 60 minutes | Sessions | 20 each | $55.00 | $1,100.00 |
| Assessment and plan | Sessions | 1 job | $60.00 | $60.00 |
| Exam prep pack | Optional extras (optional) | 1 each | $45.00 | ($45.00) |
| Subtotal before tax | $1,160.00 | |||
| Optional extras, not in the total | $45.00 | |||
3 lines are filled in, from one to one sessions to exam prep pack. Put in your own tutoring rates, then download the PDF.
How to price tutoring sessions
Tutors usually charge per hour or per session, sell term packages paid in advance, or offer small group rates per student. Package pricing gives families a clear total and gives you committed income for the term, while per session pricing suits occasional help before exams.
- Per sessionA rate per 60 or 90 minute session, paid weekly or monthly. Flexible for families, less predictable for you.
- Term packageEvery session in the term at a set price, sometimes with a small discount for paying up front. Pair it with a clear make up policy.
- Small groupA lower rate per student for two to four students, with a higher total per hour for you. Fixed groups work better than drop in.
Add travel time to home visits, since a 30 minute drive each way doubles the time a one hour session takes. The guide to pricing a job helps you include prep and marking time in your rate.
Worked example: a 12 week SAT prep package
A family wants SAT reading and writing prep: twelve 90 minute sessions at home, with three marked practice tests. Rates are examples.
- Session hours12 sessions x 1.5 hrs = 18 hrs.
- Hourly rate18 hrs x $60 = $1,080.
- Package discount10% off for paying the term up front: $1,080 x 0.10 = $108, so sessions come to $972.
- TravelA $10 travel fee per home visit: 12 x 10 = $120.
- Practice test markingThree full tests marked with written feedback at $25 each is $75. Total: $972 + $120 + $75 = $1,167.
If the family switches to online sessions, drop the travel line. The test date fixes the end of the package, so state whether unused sessions carry over after it.
What a tutoring quote includes and leaves out
Usually included
- One to one sessions of the length shown
- Lesson planning for each session
- Short progress notes after each session
- Homework set between sessions
- Messages with parents about scheduling
Excluded unless priced
- Exam registration fees
- Textbooks and paid practice materials
- Sessions missed without 24 hours notice
- Extra sessions beyond the term
- Writing coursework that is submitted for grading
Mistakes tutors make when quoting
- Quoting an hourly rate without the number of sessions, so parents never see the term total until the invoices add up.
- No cancellation policy, which turns every sick day into an argument about payment.
- Forgetting travel time and cost for home visits.
- Giving the assessment away free, then finding families take it and never book.
- Selling a term package with no end date for unused sessions.
- Not writing down the goal, such as a target grade, which makes progress hard to discuss.
Tutoring quote questions
How do I write a tutoring quote for parents?
Name the student, subject and level, then list the number of sessions, length and rate to give a term total. Add any assessment fee, travel and materials, and state your cancellation and make up policy and when payment is due. Parents decide faster when they see one clear figure for the term.
Should tutors charge per hour or per term?
Per hour suits occasional help and families who want flexibility. Term packages give you steady income and give the student a regular routine. Many tutors quote a term package with the per session rate shown beside it, so families can see both and choose.
Do tutors take a deposit or payment up front?
Some take the full term in advance with a small discount, others bill monthly in advance. The sample sets no deposit. Whatever you choose, write it on the quote so it is part of what the family accepts. The guide to deposits covers the general approach.
What is a tuition quotation?
It is the same document as a tutoring quote, using the word common in the UK, India and much of Asia. It lists the subject, sessions, fees and terms for a course of lessons so a family or school can approve the cost before lessons begin. Other formats sit in the quote template library.
What should a tutoring cancellation policy say?
State the notice needed to reschedule without charge, such as 24 hours, whether late cancellations are charged in full or in part, and how long make up sessions remain available. Put it on the quote as well as in a welcome email, so it is part of what the family agreed to.
How do I quote group tutoring?
Set a rate per student per session and a minimum group size, and say what happens if a student drops out mid term. A group of three at a lower rate each can pay you more per hour than one to one. The personal trainer quote uses similar package logic, and the free quote maker lets you add a group option as an optional line.
