Flooring estimate template with no short boxes

What to put on a flooring quote

This flooring estimate template prices a floor in the order it goes down: remove the old covering, prepare the subfloor, lay underlayment, install the new floor and finish with trims. Material is listed with waste rounded up to full boxes, labor per ft² or m², and furniture moving can be an optional line. Use it as a flooring quote online or download Word, Excel and PDF.

A flooring quote should say which rooms, which product, what happens to the old floor and what condition the subfloor must be in. List material with waste, removal, prep, install and trims as separate lines, so the customer can compare your number with a cheaper one honestly.

1. Rooms and areasEach room’s area in ft² or m², and whether closets, stairs and hallways are included.
2. ProductBrand, range, thickness and wear layer for LVP, AC rating for laminate, species and grade for hardwood.
3. Material with wasteMeasured area plus 5 to 10% depending on layout, rounded up to full boxes.
4. Removal and disposalCarpet and pad, tack strip, old vinyl or tile, with disposal priced in.
5. Subfloor prepMoisture testing on concrete, leveling compound, screwing down squeaky boards, or new plywood where needed.
6. UnderlaymentFoam, cork or a vapor barrier, whichever the product’s warranty calls for.
7. Trims and transitionsBaseboard or quarter round, T-molds, reducers, stair nosings and thresholds, by the linear foot or each.
8. Stairs and doorsStairs priced per step, plus undercutting door casings and trimming doors to clear the new floor. Stair rebuilds and new baseboard can go on a carpentry quote.
9. Furniture and appliancesWho moves furniture and appliances, offered as an optional line if you do it.

Sample flooring quotation with example prices

Plankline Flooring’s sample for Sofia Martins installs 650 ft² of luxury vinyl plank through the living areas. Materials are 690 ft² of plank at $3.10, which covers waste, and a set of underlayment and trims. Labor covers removing and disposing of carpet at $0.60 per ft² and installing the plank at $2.40 per ft². Moving furniture is an optional $150 line. The subtotal is $4,509 before tax with a 20% deposit, and the prices are examples.

Edit the Plankline Flooring estimate

5 lines are filled in, from luxury vinyl plank to move furniture. Put in your own flooring rates, then download the PDF.

Open the flooring sample

How flooring installers price a job

Flooring labor is priced per ft² or m² for most products, with removal, prep and trims added. Material is listed at the ordered quantity rather than the measured area. Stairs, small rooms and patterns get their own rates, because they take more time than open floor.

1. Per ft² or m² installedA rate by product: LVP and laminate float quickly, glue down and nail down hardwood take longer, and patterns such as herringbone cost more.
2. Per step for stairsEach stair priced on its own with nosing, since a staircase can take a full day.
3. Linear rates for trimsBaseboard, quarter round and transitions per linear foot or each.
4. Minimum chargeA single small bathroom or entry needs a minimum to cover travel, setup and cutting.

Price prep honestly, because leveling a dipped slab can take longer than laying the floor. For the margin on material, test figures in the markup calculator and read the materials markup guide.

Worked example: ordering plank for 650 ft²

Here is how the sample’s 690 ft² of plank comes from three spaces, using boxes of 23 ft² and example rates.

1. MeasureLiving room 20 x 18 ft = 360 ft², dining 14 x 12 ft = 168 ft², hallway 4 x 30.5 ft = 122 ft². Total 650 ft².
2. Add waste6% for a straight lay with a few angles: 650 x 1.06 = 689 ft².
3. Round to boxes689 / 23 = 29.96, so 30 boxes, which is 690 ft². At $3.10 per ft² the plank costs $2,139.
4. LaborCarpet removal 650 x $0.60 = $390 and install 650 x $2.40 = $1,560, both priced on the measured area, not the ordered area.
5. Total$2,139 + $420 for underlayment and trims + $390 + $1,560 = $4,509 before tax. A 20% deposit is $901.80.

Diagonal lays, many doorways and long hallways need more waste. Acclimation time and moisture testing on concrete can move the start date, so mention both on the estimate.

Inclusions and exclusions for flooring installs

Flooring estimate mistakes

Most flooring callbacks start with a line that was never on the estimate: a door that now sticks, a lip at the kitchen threshold, or a slab that was damp all along. These are the gaps that turn up most on floor jobs.

• Pricing labor on the ordered quantity instead of the measured area, which overcharges and looks careless.
• Skipping a moisture test on a concrete slab and putting the floor’s warranty at risk.
• Forgetting the doors, which often need casings undercut and slabs trimmed over a new floor.
• Not listing transitions, so every doorway becomes a debate about who pays for the strip.
• Quoting stairs as floor area when each step needs a nosing and close to an hour of fitting.
• Assuming carpet removal is quick when there is glued pad or old vinyl underneath.